Receptionist / Admin Assistant

HanmiGlobal Saudi is looking for a friendly and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, setting a positive tone for the company. As a Receptionist, you will manage the front desk operations, greet and assist visitors, handle phone calls, and provide administrative support to various departments. Your excellent communication skills and customer service orientation will help create a welcoming environment for both employees and guests. This role requires multitasking and organizational abilities as you will be managing various responsibilities, including scheduling appointments, maintaining the reception area, and ensuring that all inquiries are handled efficiently. If you are a proactive individual with a passion for helping others and creating a positive atmosphere, we encourage you to apply for this essential role within our organization.

Responsibilities

• Greet visitors and clients in a professional and courteous manner.
• Answer incoming calls, direct them to the appropriate personnel, and take messages as necessary.
• Manage scheduling, including appointments and conference room bookings.
• Maintain a tidy and organized reception area and ensure it reflects the company’s professionalism.
• Assist with administrative tasks, such as filing, data entry, and managing office supplies.
• Handle inquiries and direct them to the relevant departments as needed.
• Provide support for special projects and events as required.

Requirements

• Diploma / associate degree or equivalent; additional education is a plus.
• Proven experience as a Receptionist or in a similar customer service role.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and the ability to multitask.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Positive attitude and a focus on providing exceptional customer service.
• Ability to work in a fast-paced environment and handle challenging situations calmly.
• Knowledge of office management systems and procedures is preferred.
• Saudi National is required as per the SA labor law.