Executive Administrative Assistant

ob Purpose

The Administrative Assistant will provide vital operational, clerical, and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co. This role acts as a primary liaison between corporate departments, handles documentation pipelines, and assists upper management in maintaining peak workplace efficiency.

Key Responsibilities

• Office & Workflow Coordination:
• Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.
• Serve as a central communications bridge across the production, logistics, finance, and sales environments.
• Documentation & Reporting:
• Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.
• Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.
• Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.
• Cross-Departmental & System Support:
• Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records.
• Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.
• Visitor & Facility Relations:
• Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.
• Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.

Requirements

Job Requirements & Qualifications

• Education: Bachelor’s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.
• Experience: A minimum of 5 years of dedicated, hands-on administrative or coordination experience, ideally within a manufacturing environment.
• Demographics: Strictly restricted to Saudi Arabian Nationals currently residing in Jeddah.
• Languages: Complete professional fluency in written and verbal English and Arabic.
• Technical Proficiencies: Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.

Benefits

• Private Health Insurance
• Training & Development
• Performance Bonus