Senior Procurement Officer - AI & Process Automation

We are looking for a highly experienced and technology-driven Senior Procurement Officer to join our real estate development team. This role is ideal for a procurement professional who understands traditional procurement operations and can leverage AI, automation tools, and digital workflows to streamline and automate procurement processes.

The successful candidate will manage procurement activities, coordinate with suppliers and vendors, negotiate commercial terms, and ensure the timely procurement of materials and services. In addition, they will identify manual, repetitive, and inefficient processes within the procurement department and implement practical automation solutions to improve efficiency, accuracy, transparency, and cost control.

Candidates with experience in real estate development, construction, contracting, or engineering projects will be strongly preferred.

Key Responsibilities

Procurement & Vendor Management

• Manage end-to-end procurement activities, from identifying requirements and sourcing suppliers to purchase orders, delivery coordination, and invoice verification.
• Source, evaluate, negotiate with, and maintain relationships with vendors, suppliers, contractors, and service providers.
• Obtain and compare quotations, prepare bid comparisons, and recommend suppliers based on price, quality, lead time, reliability, and contractual terms.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions to achieve cost savings.
• Coordinate with project, engineering, finance, and site teams to understand procurement requirements and ensure timely availability of materials and services.
• Manage purchase requisitions, purchase orders, supplier documentation, delivery tracking, and invoice coordination.
• Maintain an updated supplier database, procurement records, contracts, and pricing information.
• Monitor supplier performance, resolve procurement-related issues, and ensure compliance with company policies and approval procedures.
• Support procurement planning, budget control, cost analysis, and reporting.
• Where applicable, manage procurement of construction materials, building supplies, MEP materials, equipment, subcontracted services, and other project-related requirements.

AI, Automation & Process Improvement

• Review existing procurement workflows and identify opportunities to automate manual and repetitive tasks.
• Design and implement AI-powered and rule-based workflows for procurement operations.
• Automate processes such as purchase requisitions, quotation collection and comparison, purchase order preparation, supplier onboarding, document processing, approval workflows, and procurement reporting.
• Implement automated extraction and processing of information from quotations, invoices, purchase orders, contracts, and other supplier documents.
• Use AI tools to assist with supplier research, quotation analysis, document summarisation, procurement reporting, and data organisation.
• Develop automated tracking systems for purchase requests, order status, delivery timelines, pending approvals, contract expiry dates, and supplier follow-ups.
• Integrate procurement workflows with existing ERP systems, spreadsheets, databases, and other business tools wherever feasible.
• Establish automated alerts, dashboards, and reports to improve visibility into procurement costs, supplier performance, order status, and potential delays.
• Identify opportunities to reduce processing time, manual data entry, errors, and unnecessary administrative work.
• Work with relevant stakeholders to implement, test, document, and continuously improve automation solutions.
• Ensure appropriate human review, data accuracy, confidentiality, and approval controls for AI-assisted procurement decisions.

Requirements

• Minimum 5+ years of experience in procurement, purchasing, or supply chain operations, preferably in real estate development, construction, contracting, or engineering.
• Strong practical knowledge of end-to-end procurement processes and supplier/vendor management.
• Demonstrated experience implementing AI tools, workflow automation, or digital process improvements in procurement or related business operations.
• Ability to identify manual processes and independently develop practical solutions to automate them.
• Hands-on familiarity with AI tools and automation platforms such as ChatGPT, Claude, Microsoft Power Automate, Make, Zapier, n8n, or equivalent tools.
• Experience with Excel automation, structured data processing, document extraction, reporting, and workflow integration.
• Strong understanding of quotation comparison, purchase orders, supplier negotiations, procurement documentation, delivery tracking, and cost control.
• Experience working with ERP, procurement management, accounting, or inventory systems is an advantage.
• Strong analytical, organisational, negotiation, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and collaborate across departments.
• A practical, improvement-oriented mindset with the ability to turn automation ideas into working solutions.
• Previous procurement experience with a real estate developer, construction company, or main contractor.
• Familiarity with construction materials, MEP procurement, subcontractor sourcing, and project-based purchasing.
• Experience automating purchase-to-pay workflows, supplier documentation, invoice processing, or approval systems.
• Ability to demonstrate previous automation projects, measurable efficiency improvements, or workflow examples.

We are looking for someone who can do more than manage purchasing activities - we need a procurement professional who can transform how the department operates through AI and automation.

Benefits

• Competitive salary package based on experience and expertise.
• Employment visa and medical insurance, in accordance with company policy.
• Annual leave and other benefits in accordance with UAE Labour Law.
• Opportunity to lead and implement AI-driven procurement transformation initiatives.
• Professional development and exposure to emerging AI and automation technologies.
• Opportunity to work on real estate development and construction-related procurement projects.
• Collaborative working environment with opportunities to work closely with procurement, finance, engineering, and project teams.
• Opportunity to make a measurable impact by improving operational efficiency, reducing manual work, and optimising procurement costs.
• Career growth opportunities within a growing real estate development company.