Real Estate Brokerage Administrator

Job Overview

ASICO Real Estate LLC is seeking a highly organized, detail-oriented, and proactive Real Estate Brokerage Administrator to provide comprehensive administrative and operational support to its brokerage team.

The successful candidate will be responsible for coordinating sales and leasing transactions, preparing and processing brokerage documentation, managing property listings across major portals, maintaining accurate CRM records, and ensuring smooth day-to-day operations. This role requires a good understanding of Dubai's real estate brokerage processes, strong coordination skills, and the ability to manage multiple tasks and deadlines efficiently.

Key Responsibilities

• Provide daily administrative and operational support to real estate agents and the brokerage team.
• Prepare, review, and coordinate sales and leasing documentation, including RERA Forms A, B, and F, as well as other transaction-related documents.
• Coordinate SPA processing and follow up on transaction requirements with developers, clients, agents, and conveyancers.
• Manage property listings on Bayut, Property Finder, Dubizzle, Genie Map and other real estate portals, ensuring accuracy, completeness, and compliance with valid advertising permits.
• Maintain and update CRM records, transaction files, client information, and supporting documentation.
• Monitor transaction deadlines, track outstanding requirements, and ensure timely follow-ups with all relevant parties.
• Coordinate with the Finance Department regarding commission records, invoicing, payment tracking, and follow-ups.
• Liaise with the Marketing Department to coordinate listing materials, property advertisements, and agents' marketing requests.
• Prepare regular operational reports and maintain organized records of brokerage activities.
• Assist with agent onboarding and offboarding, including administrative documentation and coordination.

Requirements

• 3–5 years of relevant experience in real estate administration or brokerage operations, preferably within UAE based real estate brokerage.
• Proven experience in processing SPAs and handling sales and leasing transactions.
• Previous experience in an administrative role within the UAE real estate sector is essential.
• Working knowledge of major property portals, including Bayut and Property Finder.
• Familiarity with Trakheesi, Dubai REST, RERA regulations, and Odoo or similar CRM systems.
• Good understanding of UAE real estate brokerage documentation and transaction procedures.
• Strong organizational, administrative, communication, and coordination skills.
• Excellent attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently and proactively resolve administrative and operational issues.
• Strong follow-up skills and the ability to coordinate effectively with agents, clients, developers, and internal departments.
• A team-oriented mindset with a commitment to accuracy, efficiency, and operational excellence.

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development
• Performance Bonus