Purchasing Agent

Role Summary

The Purchasing Agent is responsible for planning, sourcing, and procuring materials, equipment, and services required for the successful execution of construction projects. The role ensures that procurement activities are carried out efficiently, cost-effectively, and in accordance with project specifications, company policies, and quality standards. Working closely with project teams, suppliers, and internal stakeholders, the Purchasing Agent manages supplier relationships, obtains competitive quotations, issues purchase orders, monitors deliveries, resolves procurement-related issues, and maintains accurate purchasing records to support project timelines and organizational objectives.

Requirements

Key Responsibilities

• Source, evaluate, and select suppliers and vendors for materials, equipment, and services.
• Obtain quotations and negotiate pricing, payment terms, and delivery schedules with suppliers.
• Prepare, issue, and follow up on purchase orders in accordance with project requirements and approved budgets.
• Coordinate with project managers, site engineers, and other stakeholders to ensure procurement needs are met on time.
• Monitor supplier performance and ensure timely delivery of materials and services.
• Resolve procurement-related issues, including delivery delays, quality concerns, and invoice discrepancies.
• Maintain accurate records of purchases, supplier information, quotations, contracts, and procurement activities.
• Ensure all procurement activities comply with company policies, procedures, and quality standards.
• Support cost control initiatives by identifying cost-saving opportunities and securing competitive pricing.
• Track and report procurement progress, expenditures, and supplier performance.
• Build and maintain effective relationships with suppliers and internal stakeholders.
• Perform any other procurement-related duties assigned by the Procurement Manager.

Qualifications, Skills & Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, or a related field.
• Minimum 3–5 years of procurement or purchasing experience, preferably within the construction industry.
• Strong knowledge of procurement processes, purchasing practices, and supplier management.
• Familiarity with construction materials, equipment, and vendor markets.
• Proven ability to negotiate contracts, pricing, and commercial terms with suppliers.
• Strong analytical and problem-solving skills with the ability to evaluate supplier performance and purchasing requirements.
• Excellent communication and interpersonal skills for effective coordination with internal stakeholders and external vendors.
• Strong organizational and time-management skills with the ability to manage multiple procurement activities simultaneously.
• High level of attention to detail and accuracy in purchase orders, contracts, and procurement documentation.
• Proficiency in ERP systems and Microsoft Office applications.
• Ability to work collaboratively within cross-functional teams and support project delivery objectives.
• Sound understanding of company policies, compliance requirements, and procurement best practices.