Parts Logistics Manager

High-level Job Purpose Statement

The Parts Logistics Manager is responsible for leading the strategic planning, governance, and optimization of spare parts logistics, warehousing, and distribution across all branches and depots. This role ensures accurate forecasting, timely replenishment, and full lifecycle control of parts to support operational continuity and service excellence. By overseeing ERP systems, supplier performance, and logistics analytics, the manager drives cost efficiency, minimizes downtime, and ensures compliance with internal and regulatory standards. Acting as the central liaison between inventory planning, procurement, warehouse, aftersales, and finance teams, the Parts Logistics Manager builds scalable frameworks that future-proof logistics operations and align with business growth and industry evolution.

Essential Duties and Responsibilities

Centralized Logistics Governance

• Establish and maintain a unified logistics control framework across all branches and depots, ensuring real-time visibility of stock levels, part movements, and supply status.
• Develop and enforce Group-wide logistics policies covering inbound, outbound, and reverse logistics, warehousing, replenishment, VOR handling, and compliance.
• Oversee integration and continuous enhancement of ERP and logistics systems to enable end-to-end digital tracking, forecasting, and reporting.

Spare Parts Logistics & Warehousing Management

• Direct end-to-end spare parts logistics across UMG network in Saudi Arabia, managing an inventory portfolio across 50,000+ SKUs.
• Oversee inbound, outbound, and reverse logistics operations, ensuring seamless movement of parts from suppliers to warehouses, warehouses to branches, between branches, and branches to warehouse.
• Hold end-to-end accountability for 4PL multi-client CPD warehouse in Jeddah, operated via 3rd party, ensuring inventory integrity and distribution to 40+ dealer and branch locations nationwide.
• Direct international freight strategy across ocean, air, and land, optimizing cost, transit time, and service levels across a global supplier base.
• Ensure smooth and timely distribution to all branches, minimizing lead times and ensuring service continuity.
• Manage vendor/service provider contracts, driving SLA compliance, commercial negotiation, and cost accountability.
• Drive warehousing and logistics operations toward cost optimization, risk mitigation, and a future-ready supply chain supporting the group's growth.

Compliance, Risk & Supplier Governance

• Ensure full regulatory compliance with Saudi customs and product standards, including ZATCA, SASO, and SABER (PCOC & SCOC).
• Ensure all necessary permits are available and maintained for logistics and warehousing operations.
• Manage QHSE compliance across all logistics and warehousing activities.
• Oversee Dangerous Goods (DG) items handling compliance, ensuring safe storage, transportation, and documentation.
• Monitor supplier performance, lead times, and exception handling to ensure timely and cost-effective parts availability.
• Identify and mitigate risks related to pricing and supply chain disruptions.

Data, Reporting & Analytics

• Extract and analyze logistics and inventory data from ERP and supplier systems to maintain a predictive, actionable overview of stock health.
• Deliver strategic insights to senior management through dashboards and reports covering SOH, fill rate, lead time, backorders, and inventory value.
• Support monthly and quarterly reviews with performance metrics and improvement recommendations.

Stakeholder & Cross-Functional Collaboration

• Act as the central liaison for logistics-related matters, ensuring alignment between aftersales parts, service, warehouse, finance, and IT teams.
• Provide guidance and policy enforcement to branch-level logistics teams, ensuring consistency and operational excellence.
• Facilitate cross-functional planning meetings to align logistics strategy with business goals and service targets.
• Build strong relationships with principal suppliers and work closely with them.

Strategic Development & Future Readiness

• Continuously evolve the logistics management model to incorporate automation, predictive analytics, and digital transformation.
• Evaluate and implement logistics planning tools and ERP enhancements tailored to automotive spare parts operations.
• Build scalable frameworks that future-proof logistics control against business growth, regulatory changes, and market volatility.

Requirements

Qualification

·       Business Administration degree is preferred

·       Certification in Logistics, Inventory Management, or ERP systems is a plus.

Experience

·       Minimum 5 years of experience in parts logistics and inventory management

·       Automotive industry background is mandatory

·       Prior experience working with a Principal supplier is highly desirable

·       Experience managing 3PL contracts and international freight is essential

·       Experience with Saudi customs and regulatory compliance (ZATCA, SASO, SABER) is required

Core Competencies

·       Strategic mindset with strong governance orientation.

·       Advanced skills in spare parts logistics, warehousing, and stock optimization.

·       Strong cross-functional collaboration, communication, and stakeholder management.

·       Proven ability to implement preventive measures, enforce compliance, and drive efficiency.

·       Integrity, attention to detail, and commitment to continuous improvement.