Purchasing Coordinator

This role involves end-to-end procurement activities including sourcing, negotiation, contract administration, supplier evaluation, and reporting, while ensuring compliance with company policies and procedures.

Requirements

• Coordinate with the maintenance and technical teams to identify and confirm required quantities and specifications of materials and equipment.
• Source qualified suppliers and issue Requests for Quotation (RFQs) to a minimum of three vendors when applicable.
• Negotiate pricing, payment terms, delivery schedules, and shipping methods to ensure the best value for the company.
• Compare supplier quotations, prepare Quotation Comparison Reports, and submit recommendations to the procurement team.
• Finalize agreements with suppliers/sub-contractors and issue Purchase Orders (POs) or contracts in line with agreed terms and payment milestones.
• Act as contract administrator throughout the project lifecycle until final delivery and closure.
• Prepare procurement plans in coordination with project managers to ensure timely supply for ongoing and upcoming projects.
• Monitor and update the Suppliers’ Master Data File regularly, ensuring all suppliers comply with the company’s Code of Conduct and procurement policies.
• Maintain an organized and accessible filing system for RFQs, quotations, and all related procurement documentation.
• Collaborate with Purchasing & Logistics teams to collect and assess feedback on supplier performance.
• Evaluate supplier performance annually and submit Vendor Evaluation Reports to the Technical Procurement Team Leader.
• Prepare and submit monthly reports summarizing procurement activities, RFQ status, and vendor performance.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• Minimum 3 years of experience in technical or industrial procurement, preferably within the construction or maintenance sectors.
• Strong knowledge of mechanical and electrical components and materials is an advantage.
• Solid understanding of procurement best practices and contract management.
• Strong negotiation, communication, and organizational skills.
• High attention to detail and ability to manage multiple priorities under tight deadlines.
• Proficient in Microsoft Office and procurement software/ERP systems.
• Fluent in English; Arabic is a plus.

Benefits

• Pension Plan
• Paid Time Off
• Training & Development