Purchasing Specialist

• Manage the end-to-end procurement process for indirect goods and services, including but not limited to uniforms, office furniture, office supplies, promotional materials, event requirements, exhibition booths, branding materials, facility-related purchases, and other operational needs.
• Source, evaluate, and negotiate with suppliers to secure the best value in terms of quality, cost, delivery, and service while ensuring compliance with company standards.
• Prepare and issue Requests for Quotations (RFQs), evaluate supplier proposals, and recommend the most suitable vendors based on commercial and technical requirements.
• Create, review, and process purchase orders, ensuring all purchases comply with company procurement policies, budgets, and approval workflows.
• Prepare and manage supplier contracts, service agreements, and delivery schedules to ensure timely execution of orders.
• Coordinate with internal stakeholders to understand procurement requirements, specifications, timelines, and project expectations.
• Monitor supplier performance, including quality, responsiveness, pricing, and delivery, and conduct periodic supplier evaluations.
• Build and maintain strong relationships with existing suppliers while identifying and qualifying new vendors to support business needs.
• Coordinate with Finance to ensure timely invoice processing, payment reconciliation, and resolution of pricing or billing discrepancies.
• Follow up with suppliers to ensure on-time delivery of goods and services, resolving any issues related to delays, shortages, or quality concerns.
• Coordinate with Warehouse, Administration, and requesting departments to ensure smooth receipt, inspection, and handover of purchased items where applicable.
• Ensure all procurement documentation, supplier records, contracts, and purchase history are accurately maintained and readily accessible.
• Support company events, exhibitions, and corporate initiatives by sourcing and coordinating all required materials, services, and vendors.
• Continuously identify opportunities for cost optimization, supplier consolidation, and process improvements without compromising quality or service levels.
• Coordinate effectively with cross-functional teams including Finance, Administration, Marketing, HR, Operations, and Warehouse to ensure seamless procurement operations.

Requirements

• Education Level: Bachelor's Degree.
• Experience: Minimum 2 years of experience in Procurement or Purchasing.
• Experience in procuring indirect goods and services (e.g., uniforms, furniture, office supplies, events, branding materials) is preferred.
• Good knowledge of procurement principles and purchasing processes.
• Excellent communication, interpersonal, and negotiation skills.
• Strong supplier relationship management and networking abilities.
• Proficient in Microsoft Office applications.
• Experience using ERP systems is a plus.
• Good command of English is preferred.

Benefits

• Social insurance coverage
• Medical insurance coverage