Administrative & Executive Coordinator

We are seeking a highly organized and proactive Administrative & Executive Coordinator to provide comprehensive administrative and operational support to the COO. This role requires strong coordination skills, excellent time management, and the ability to handle confidential information with professionalism. Experience or familiarity with engineering or construction companies—particularly civil engineering—is considered an advantage.

The ideal candidate should demonstrate strong communication, attention to detail, and the ability to multitask effectively while supporting executive-level operations.

Requirements

Executive Support

• Provide full administrative assistance to the COO across daily tasks and operations.
• Manage calendars, schedule meetings, organize appointments, and prepare agendas.
• Prepare reports, meeting notes, memos, and presentations as required.
• Handle incoming and outgoing communications, emails, and correspondence on behalf of the COO.
• Assist in planning and organizing business meetings, events, and field visits.

Administrative Coordination

• Maintain organized filing systems for documents, projects, and official records.
• Track and follow up on operational tasks, ensuring timely completion and progress updates.
• Coordinate between departments and teams to support smooth workflow and information flow.
• Prepare and maintain administrative logs, task trackers, and progress updates for management.
• Welcome visitors, organize meeting arrangements, and manage office hospitality when needed.

Operational Support

• Monitor project-related tasks and assist in documentation, especially in engineering-related activities (when applicable).
• Support internal communication and relay updates between teams and the COO.
• Ensure that all administrative procedures and protocols are followed consistently.
• Identify workflow gaps and propose improvements to enhance efficiency and organization.

Confidentiality & Professional Conduct

• Manage sensitive and confidential information with discretion and professionalism.
• Maintain a high level of integrity and represent the executive office professionally in all interactions.

Required Skills

-Technical Skills

• Basic understanding of administrative work within engineering or construction companies (preferred).
• Knowledge or prior study in civil engineering is a strong advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to prepare simple reports, summaries, and organized documentation.
• Good ability to manage emails, schedules, and administrative systems.

-Soft Skills

• Excellent organization and high attention to detail.
• Strong communication skills in Arabic; English proficiency preferred.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong time management skills and the ability to work independently and under pressure.
• Professional, adaptable, fast learner, and capable of handling dynamic work environments.
• Positive attitude, confidentiality, and strong interpersonal skills.

Benefits

• Pension Plan
• Paid Time Off
• Training & Development